Deposition Officer Services in Sacramento
Named on the subpoena, trusted with the records. Document production handled by a registered process server — flat rates starting at $250.
Licensed & Bonded · Sacramento County Reg #024-027 · Same-Day Service Available
What Is a Deposition Officer?
When a California attorney needs business records for a case — medical files, employment records, bank statements, insurance claims — the deposition subpoena (Judicial Council form SUBP-010) must designate a neutral deposition officer to receive the records from the custodian. Under California Code of Civil Procedure § 2020.420, that officer must be a registered professional photocopier or a person exempted by law — which includes registered process servers.
SACRPS is a registered process server in Sacramento County (Reg #024-027). That means we can legally serve as your deposition officer, receive the records, certify them, and deliver certified copies to all counsel of record — all under one invoice, with full chain-of-custody documentation.
Most competitors hide their deposition officer pricing behind quote forms. We don’t. Every tier is posted on this page, flat-rate, no surprises. Pick the level of service you need and we take it from there.
How It Works
Step 1 — Designate SACRPS on the Subpoena
Name SACRPS as the deposition officer on your SUBP-010. If you need help drafting the subpoena or the SUBP-025 notice to consumer/employee, our full-service tier handles both.
Step 2 — We Serve the Custodian of Records
We serve the custodian of records with the subpoena and any required notices. Under Evidence Code § 1563, custodians have 15–20 days to produce records. We track deadlines and follow up on compliance.
Step 3 — Records Arrive at Our Office
The custodian delivers records with a signed Custodian’s Declaration (Evidence Code § 1561). We log receipt, secure the sealed materials, and notify your office immediately.
Step 4 — Certify, Bates-Stamp, and Deliver
For full-service engagements we Bates-number each page, certify the copies, scan to searchable PDF, and serve copies on all counsel of record per CCP § 2020.420(c). Originals are returned to the custodian when required.
Step 5 — Close the File
You get a complete chain-of-custody packet: proof of service on custodian, custodian’s declaration, Bates-stamped certified copies, and our officer’s declaration. Everything your record needs to hold up in court.
Pricing
Deposition Officer Only — $250 flat. SACRPS is named as the deposition officer on the subpoena, calendars the records date, manages receipt of the custodian’s response, scans the documents on- or off-site, and delivers a secured, encrypted PDF copy to counsel via email. Pursuant to Evidence Code § 1560(e), Code of Civil Procedure § 2020.420, and Business and Professions Code § 22451(g).
Officer + Subpoena Service — $400 flat. Everything in Deposition Officer Only, plus SACRPS personally serves the custodian of records with the subpoena. Our Sacramento County process server registration lets us combine the two services on a single invoice — no second vendor, no separate service fee.
Full-Service Records Subpoena — $575 flat. Complete workflow: SACRPS drafts the SUBP-010 subpoena and any required SUBP-025 consumer/employee notices, serves the custodian, acts as deposition officer, scans and certifies records, and delivers encrypted PDF copies to all counsel of record. One call, one invoice.
Rush Full-Service (5 business days) — $675 flat. Full-service package on an expedited timeline. We serve the custodian within 24 hours and prioritize the return.
Certificate of No Records / Cancellation — $75 flat. Admin fee when the custodian reports no responsive records or the job is canceled after issuance.
Important: Deposition Officer Only pricing does not include preparation of the subpoena, Notice to Consumer, Notice to Employee, or any other form. If you prepare your own documents, you assume full responsibility for their accuracy, compliance, and legal sufficiency. SACRPS is not liable for errors in client-prepared documents that may delay, impair, or void service or production.
Please note: The $250 Deposition Officer Only fee does not include process service upon the deponent or agent for service of process, or copy fees charged by the deponent. Process service is included in the $400 Officer + Subpoena Service tier and above.
Frequently Asked Questions
Do I have to use a deposition officer for a document subpoena?
Yes. California Code of Civil Procedure § 2020.420 requires a deposition subpoena for production of business records (SUBP-010) to designate a neutral deposition officer. The officer must be a registered professional photocopier or a person exempted under Business & Professions Code § 22451 — registered process servers qualify.
Can SACRPS both serve the subpoena and act as the deposition officer?
Yes. Because we are a registered process server (Sacramento County Reg #024-027), we are legally qualified to serve the custodian of records and act as the deposition officer on the same subpoena. One vendor, one invoice, one accountable point of contact.
What does the $250 Deposition Officer Only fee include?
The $250 tier covers being named on the subpoena, calendaring the records date, managing receipt from the custodian, scanning the documents on- or off-site using professional scanning equipment, and delivering an encrypted PDF copy to counsel via email. It does not include drafting the subpoena, preparing consumer/employee notices, serving the deponent, or any copy fees the deponent charges. Those are covered in the $400 and $575 tiers.
What if the custodian has no records?
If the custodian returns a Certificate of No Records or declares no responsive documents exist, we charge a $75 flat admin fee and close the file with the CNR documentation for your records.
How fast is rush service?
Rush full-service is 5 business days from subpoena receipt. We serve the custodian within 24 hours and follow up daily until records are produced. Custodian response time is outside our control, but we push hard to hit the deadline.
Do you deliver records electronically?
Yes. Full-service engagements include Bates-stamped PDF delivery to all counsel of record via secure link. Originals are returned to the custodian when required by the subpoena.
Do you handle SUBP-025 consumer and employment notices?
Yes. Our full-service tier includes drafting and serving SUBP-025 notices to consumers under CCP § 1985.3 and to employees under CCP § 1985.6 when the records involved require that notice.
Can I combine this with other SACRPS services?
Absolutely — that’s the point. Firms that use us for deposition officer work also send us their process serving, court filing, skip tracing, bank levies, and wage garnishments. Single vendor for the entire litigation support stack.
Ready to Name a Deposition Officer?
Upload your subpoena or reach out for a quote. Same-day designation in most cases.